Receiving & GRN · Available today
Record every delivery against the purchase order it belongs to. mosaicOne compares what arrived with what was promised, holds short, excess and late receipts for a manager’s decision, and sends the material to quality inspection before anyone counts it as stock.
In short
A goods receipt note (GRN) records what physically arrived at the factory: against which purchase order line, how much, on what date, under which batch number and into which warehouse and bin. In mosaicOne a GRN is created from an approved or partially received purchase order. Clean receipts go straight to quality inspection; receipts that are over, short or late wait for an approver first. The GRN updates the PO’s received quantity, but stock is created only after quality accepts the material.
The approved PO says what is expected, how much and by when.
Receiving records the quantity, batch number, warehouse and bin.
Over, short and overdue receipts are flagged against the promise.
Flagged lines are accepted or rejected by an approver, on the record.
The receipt moves to QA pending. Nothing is usable stock yet.
The PO moves to partially or fully received.
Why it matters
Why it matters
A supplier promises 1,000 kg. The first truck brings 600 kg, and some of it will fail inspection. In many plants that difference is settled over calls and noted in the inward register, while the PO in Excel still says 1,000 kg ordered.
mosaicOne records each number where it happens — the promise on the PO line, the receipt on the GRN, the inspection result in quality — and keeps them linked, so the PO always shows what is still to come.
Short, excess and late deliveries
When a GRN is posted, mosaicOne compares it with the PO line. A receipt larger than what remains is flagged as excess, a receipt after the due date as overdue, and a delivery marked as the final one for that line that falls below the promise as short.
Flagged lines wait for an approver configured for goods receipts, who accepts or rejects each line. Their name and the date are recorded on the GRN. Clean receipts move straight to quality.
| Situation | What mosaicOne flags | What happens next |
|---|---|---|
| Matches the PO | No mismatch | Moves straight to quality inspection |
| Excess | More received than remains on the PO line | Approver accepts or rejects the line |
| Overdue | Received after the line’s due date | Approver accepts or rejects the line |
| Short | Final delivery below the promised quantity | Approver accepts or rejects the line |
The handoff to quality
A GRN does not create stock. Received material waits in the quality queue as QA pending until inspection records how much is accepted and how much is rejected. Only the accepted quantity is posted to inventory, at the warehouse and bin recorded on the GRN.
Scope
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Questions
A purchase order records what was agreed with the supplier. A goods receipt note (GRN) records what actually arrived: against which PO line, how much, on what date, under which batch number and into which warehouse and bin.
When a PO is approved, each line gets a promised quantity and due date. If a receipt is more than what remains, arrives after the due date, or is marked as the final delivery while falling short, it is flagged and waits for an approver to accept or reject that line before it can move to quality.
Yes. Each goods receipt adds to the received quantity on the PO line. The purchase order shows as partially received until the line is complete or the final delivery is marked.
The received material goes to quality inspection. Stock is then created from the quantity quality accepts, so inventory always reflects material the factory can use.
Bring your inward register