Procurement · Available today
Procurement software for manufacturing, from material requirement to approved PO
From the moment a material is needed to the moment it is ordered, the reason and the approval behind the purchase stay connected — so purchase, stores and management work from the same record instead of chasing messages.
In short
What does procurement cover in mosaicOne?
Procurement in mosaicOne covers the path from a material requirement to an approved purchase order the receiving dock can receive against: purchase requisitions, review remarks and approvals, quotation request emails, supplier selection and terms on the purchase order, PO approval, and tracking of ordered, received and pending quantity on every PO line.
From requirement to an order the dock can receive
Purchase requisition
A plant user records material, quantity, department and priority.
Review and approval
Remarks are resolved; an approver approves, rejects or sends it back.
Quotation request
Buyers email suppliers from plant templates and mark lines as enquiry sent.
Purchase order
The buyer picks the supplier and raises the PO against approved requisition lines, with terms, ship-to and GST.
PO approval
The PO is approved, rejected or sent back for changes.
Ready to receive
Each approved line carries a promised quantity and due date for the receiving dock.
Why it matters
What purchase and management can know
- Who asked for a material, why, and who approved it
- Which requisition lines have gone for quotation or been ordered, and how much is ordered against each
- Which purchase orders are still waiting for approval
- For every PO line: ordered, received, pending, accepted and rejected quantity
- Which orders are partially received and which are complete
- The remarks and approvals behind every purchase — on the record, not in a chat thread
The problem
Why factory purchasing loses its context
In many plants a requirement arrives as a phone call, a line in the indent register or a WhatsApp message. The buyer re-types it into an Excel PO, the approval happens in a chat, and a month later nobody can say who asked for the material, why, or who approved the price.
mosaicOne keeps that context attached. Each PO line points back to an approved requisition line, the ordered quantity flows back to the requisition, and each requisition line shows whether an enquiry was sent and a PO raised.
Approvals
Approvals and remarks that stay on the record
Access is set per person rather than by job title. Each user is given read, write or no access to each module, so you decide exactly who can raise requisitions and create purchase orders. Approvers for requisitions and purchase orders are configured for the plant.
Reviewers can add two kinds of remarks. Information remarks add context. Action remarks must be completed before the document can move on — before submission, quotation, conversion to a PO or receiving.
- Draft, submit, approve, reject or request changes on requisitions and purchase orders
- Priority and department on every requisition
- Action remarks that block progress until they are closed
- Print-ready requisitions and purchase orders
Purchase orders
Purchase orders set up for Indian suppliers
Purchase orders are GST-aware. mosaicOne compares the state codes in the company and supplier GSTINs: inter-state supply is taxed as IGST, and intra-state supply is split into CGST and SGST. The printed order shows HSN/SAC codes, place of supply, the tax rows and the amount in words.
Company identity, logo, registered address and PO defaults are configured once and appear on every printed order. Supplier and material masters keep names, codes and categories consistent across requisitions, orders and receipts; suppliers can be archived and restored without losing history.
Order tracking
Ordered vs received, line by line
When a PO is approved, each line gets a promised quantity and due date that the receiving dock posts goods receipts against. As receipts and inspections come in, the PO moves to partially or fully received, and its receipt tracking shows what was ordered, received, still pending, accepted and rejected.
So “how much of this order is still to come?” is answered on the PO itself, without calling stores. Open orders are counted on the plant snapshot and can be filtered by status in the purchase order list.
| Line | Ordered | Received | Pending | Accepted | Rejected |
|---|---|---|---|---|---|
| MS Sheet 2mm | 1,000 kg | 600 kg | 400 kg | 560 kg | 40 kg |
Scope
Procurement capabilities
Available today
- Purchase requisitions with priority, department and line status
- Approve, reject and request-changes workflow for requisitions and purchase orders
- Action and information remarks
- Quotation request emails composed from plant templates
- Purchase orders linked to requisition lines, with ordered quantity synced back
- GST-aware inter-state and intra-state tax handling
- Promised quantity and due date per PO line
- Ordered, received, pending, accepted and rejected quantity per PO line
- Print-ready requisitions and purchase orders
- Supplier and material masters
On the roadmap
- Procurement analytics
- Supplier performance tracking
- Email notifications
- Tally and accounting integration
Keep exploring
Connected parts of the flow
Questions
Procurement: frequently asked questions
5 answers from the mosaicOne team
Connect with us now!
What is the difference between a purchase requisition and a purchase order in mosaicOne?
A purchase requisition is an internal request that records what material is needed, how much, for which department and with what priority. A purchase order is the commercial document sent to a supplier. In mosaicOne, PO lines are raised against approved requisition lines, so every order can be traced back to the requirement and approval behind it.
Can purchase orders be approved by someone other than the buyer?
Yes. Purchase orders are created and submitted, then approved, rejected or sent back for changes. Approvers are configured for the plant, and who can create or edit orders is set per user through module permissions.
Does mosaicOne handle GST on purchase orders?
Yes. Purchase orders compare the state codes in the company and supplier GSTINs: inter-state supply is taxed as IGST, and intra-state supply is split into CGST and SGST.
Can I send RFQs to suppliers from mosaicOne?
Buyers can compose quotation request emails from plant templates directly from a requisition, send them through their mail client or webmail, and mark the lines as enquiry sent. Each quotation request is logged on the requisition.
Can I see how much of a purchase order is still pending?
Yes. Each purchase order shows, line by line, the ordered, received, pending, accepted and rejected quantity, and its status moves to partially or fully received as goods receipts are posted.
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