Procurement · Available today
Record every material requirement as a purchase requisition, route it for approval, request quotations and raise GST-aware purchase orders that stay linked to the original requirement — so stores, purchase and management work from the same record.
In short
Procurement in mosaicOne covers the path from a material requirement to an approved purchase order with a delivery schedule: purchase requisitions, review remarks, approvals, quotation requests, purchase order approval, and the delivery batches the receiving dock posts goods receipts against.
A plant user records material, quantity, department and priority.
Remarks are resolved; an approver approves, rejects or sends it back.
Buyers email suppliers from plant templates and mark lines as enquiry sent.
The PO is raised against approved requisition lines, with terms, ship-to and GST.
The PO is approved, rejected or sent back for changes.
Approval opens promised quantities and dates for the receiving dock.
The problem
In many plants a requirement arrives as a phone call, a line in the indent register or a WhatsApp message. The buyer re-types it into an Excel PO, the approval happens in a chat, and a month later nobody can say who asked for the material, why, or who approved the price.
mosaicOne keeps that context attached. Each PO line points back to an approved requisition line, ordered quantity syncs back to the requisition, and each requisition line shows whether an enquiry was sent, a PO raised and material received.
Approvals
mosaicOne does not use fixed roles. When a user is created, they are given read, write or no access to each module, so you decide exactly who can raise requisitions, create purchase orders and act on approvals.
Reviewers can add two kinds of remarks. Information remarks add context. Action remarks must be completed before the document can move on — before submission, quotation, conversion to a PO or receiving.
Purchase orders
Purchase orders are GST-aware and distinguish inter-state from intra-state supply. Company identity, logo, registered address and PO defaults are configured once and appear on every printed or downloaded order.
Supplier and material masters keep names, codes and categories consistent across requisitions, orders and receipts. Suppliers can be edited, archived and restored without losing history.
Delivery schedules
When a PO is approved, each line gets delivery batches with a promised quantity and date — for example 600 kg on 4 October and 400 kg on 18 October. The receiving team posts goods receipts against those batches, so short, excess and late deliveries are detected at the dock rather than discovered at month-end.
Scope
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Questions
A purchase requisition is an internal request that records what material is needed, how much, for which department and with what priority. A purchase order is the commercial document sent to a supplier. In mosaicOne, PO lines are raised against approved requisition lines, so every order can be traced back to the requirement and approval behind it.
Yes. Purchase orders are created and submitted, then approved, rejected or sent back for changes. Who can do this is set per user through module permissions.
Purchase orders are GST-aware and distinguish inter-state from intra-state supply based on the order details.
Buyers can compose quotation request emails from plant templates directly from a requisition, send them through their mail client or webmail, and mark the lines as enquiry sent.
Bring your indent register