For Indian MSMEs
For growing factories that have outgrown Excel, WhatsApp and registers
Spreadsheets, WhatsApp groups and registers got most Indian factories to where they are. As suppliers, materials and people grow, the same tools start to scatter information across the plant. mosaicOne connects purchasing, receiving, quality and stores in one record, built around how a plant team actually divides the work.
The operational reality
How the work actually moves in many plants
None of this is a failure of the team. Excel, WhatsApp and registers are fast, familiar and free, and they worked well when the operation was smaller. The trouble starts when volume, suppliers and people grow, and the information about one lot of material ends up in six different places.
mosaicOne is for growing factories whose operational complexity has outgrown disconnected tools — not a replacement for the people and habits that already run the plant.
- Material requirementA phone call, an indent register or a WhatsApp message
- ApprovalA thumbs-up in a WhatsApp group, or a verbal OK
- Purchase orderAn Excel sheet on the buyer’s computer, emailed as PDF
- Goods receiptThe gate or stores inward register
- Quality remarksA paper inspection report or a note on the challan
- StockA stock sheet updated at the end of the day — or week
What it costs as the plant grows
Every handoff costs a phone call.
When records are scattered, people spend their day chasing information instead of running the operation.
- Several versions of the same information — which sheet is the latest?
- Approvals buried in chat threads, hard to find when a question comes up
- The same quantities typed again at every step
- People calling other departments to find out where material is
- Knowledge that sits with one person, so decisions wait for them
- Material that arrived but is not yet inspected treated as available
- Tracing a batch means rebuilding its history from bills, registers and memory
What changes
The same work, kept on one connected record
mosaicOne follows the process the plant already runs. Each step the team already does gets a record that links to the one before it.
| Step | Often today | In mosaicOne |
|---|---|---|
| Requirement | WhatsApp message or indent register | Purchase requisition with material, quantity, department and priority |
| Approval | Verbal or chat approval | Approve, reject or request changes, recorded against the requisition |
| Purchase order | Excel sheet | Approved PO linked to requisition lines, GST-aware, with ordered, received and pending quantity per line |
| Receipt | Inward register | GRN against the PO line, with over, short and overdue deliveries sent for approval |
| Quality | Paper report | QA result with accepted and rejected quantity |
| Stock | Manually maintained stock sheet | Quality-accepted stock by batch, warehouse and bin, posted from QA |
| Batch history | Rebuilt from memory when something goes wrong | Trace from a batch number or a scanned lot label |
Getting started
A practical way to start
You do not need to switch everything on one day. We suggest starting with the procurement-to-stock flow and adding steps as the team gets comfortable. Our guide on moving factory operations from Excel to software covers the sequence in detail.
Set up masters
Suppliers, materials, plants, warehouses, bins and company details.
Requisitions and POs
Move requests and approvals off chat and Excel first.
Receiving and QA
Record GRNs against deliveries and inspect every lot.
Stock, labels and trace
Label lots and trace any batch from its number.
Built for India
Designed around Indian manufacturing
mosaicOne is built for Indian factories first. Purchase orders are GST-aware and distinguish inter-state from intra-state supply. Company identity, registered address and document defaults are set once for the plant. You reach the team on WhatsApp, where Indian businesses already talk, and training and support sessions run on Google Meet.
Fits how you work
Works alongside the tools you keep
- Your books stay in Tally. mosaicOne runs the material flow from requirement to stock.
- Start with purchase, receiving, quality and stores, and add steps as the team is ready.
- Production is being built on the same connected workflow, so it extends what your team already uses.
Questions
mosaicOne for MSMEs: frequently asked questions
6 answers from the mosaicOne team
Connect with us now!
Is mosaicOne suitable for small manufacturing companies?
mosaicOne is built around Indian MSMEs and growing factories: plants where a small team handles purchase, stores, receiving and quality, and where approvals and records currently move through Excel, WhatsApp and paper registers.
Do we need to replace all our processes at once?
You can move step by step. We suggest starting with the procurement-to-stock flow: masters for suppliers and materials, then requisitions and purchase orders, then receiving, QA and inventory. During the free week, the team maps your current process to that sequence with you and trains your people on Google Meet.
How does mosaicOne work with Tally or our accounting software?
Your books stay in Tally or your accounting software. mosaicOne manages the operational records around material — requisitions, orders, receipts, quality and stock — and Tally integration is on the roadmap.
Does mosaicOne work for Indian purchasing requirements such as GST?
Purchase orders are GST-aware: inter-state supply is taxed as IGST and intra-state supply as CGST and SGST, based on the company and supplier GSTINs. Company identity, registered address and document defaults are configured once for the plant.
How much does mosaicOne cost for an MSME?
Plans Starting for ₹3,000 per month only. 7 days free access. No credit card required. Message the team on WhatsApp for a quote for your plant.
Can we try mosaicOne before paying?
Yes. Every factory gets 7 days of free access. Tell us about your plant, we set up your account, and you use it with your own suppliers and materials. The team trains your people on Google Meet and is available there for any questions.
Bring your current process
Tell us how purchase, stores and quality work today.
Try mosaicOne free for 7 days with your own suppliers and materials. We'll set it up with you and train your team on Google Meet, step by step.