For Indian MSMEs
Most Indian MSMEs run purchasing, receiving, quality and stores on a mix of spreadsheets, chat approvals and paper. It works — until the plant grows. mosaicOne gives those handoffs one connected record, built around how a small plant team actually divides the work.
The operational reality
None of this is a failure of the team. Excel, WhatsApp and registers are fast, familiar and free, and they are how most factories got to where they are. The trouble starts when volume, suppliers and people grow, and the information about one lot of material ends up in six different places.
What it costs as the plant grows
When records are scattered, people spend their day chasing information instead of running the operation.
What changes
mosaicOne does not ask the plant to invent a new process. Each step the team already does gets a record that links to the one before it.
| Step | Often today | In mosaicOne |
|---|---|---|
| Requirement | WhatsApp message or indent register | Purchase requisition with material, quantity, department and priority |
| Approval | Verbal or chat approval | Approve, reject or request changes, recorded against the requisition |
| Purchase order | Excel sheet | Approved PO linked to requisition lines, GST-aware, print-ready |
| Receipt | Inward register | GRN against a delivery batch, with over/short/overdue approval |
| Quality | Paper report | QA result with accepted and rejected quantity |
| Stock | Manually maintained stock sheet | Balance by batch, bin and status, posted from QA |
| Batch history | Rebuilt from memory when something goes wrong | Trace from a batch number or a scanned lot label |
Getting started
You do not need to switch everything on one day. Most factories start with the procurement-to-stock flow and add steps as the team gets comfortable. Our guide on moving factory operations from Excel to software covers the sequence in detail.
Suppliers, materials, plants, warehouses, bins and company details.
Move requests and approvals off chat and Excel first.
Record GRNs against deliveries and inspect every lot.
Label lots and trace any batch from its number.
Built for India
mosaicOne is built for Indian factories first. Purchase orders are GST-aware and distinguish inter-state from intra-state supply. Company identity, registered address and document defaults are set once for the plant. And the team is reachable where Indian businesses already talk — on WhatsApp.
What it is not, yet
Questions
mosaicOne is built around Indian MSMEs and growing factories: plants where a small team handles purchase, stores, receiving and quality, and where approvals and records currently move through Excel, WhatsApp and paper registers.
No. Most factories start with the procurement-to-stock flow: masters for suppliers and materials, then requisitions and purchase orders, then receiving, QA and inventory. The demo covers how your current process maps to that sequence.
No. mosaicOne does not do accounting. It manages the operational records around material. Tally and accounting integration is on the roadmap.
Purchase orders are GST-aware and distinguish inter-state from intra-state supply. Company identity, registered address and document defaults are configured once for the plant.
Not on this website yet. To discuss pricing for your factory, book a demo or message the team on WhatsApp.
Talk to us about your factory