For growing Indian factories
One connected system from procurement to production
Stop calling three departments to find out where material is. Purchase, stores and quality work on one connected record, from purchase request to quality-cleared stock.
Free for 7 days, then from ₹3,000 per month Live today: purchase, receiving, quality, inventory and batch traceability
CONNECTED RECORDPO-000092SteelWorks Ltd · 1,000 KG
Approved, thenAwaiting receipt
The problem
Material moves. Information doesn’t.
Material follows one physical journey through the factory. Its information gets recreated at every handoff.
Excel, WhatsApp and registers worked when the operation was smaller. As the factory grows, approvals get buried in chats and the status of a material lives with whoever last handled it:
- The same quantities are typed again by purchase, stores and quality
- Nobody can say where a material stands without calling around
- Material still at QA looks available to production
Today: one material, six disconnected records
- RequirementPhone call or indent register
- ApprovalWhatsApp
- Purchase orderExcel sheet
- GRNRegister
- Quality remarksPaper
- StockSomewhere else
mosaicOne keeps all six on one connected record.
How it works
One connected thread, from request to usable stock.
In mosaicOne, each record is created from the one before it. What purchase approved, what stores received and what quality accepted is already on the record when the next team needs it — nobody starts from scratch.
- RequirementLive
- ProcurementLive
- ReceivingLive
- QualityLive
- InventoryLive
- ProductionBuilding next
Step 1 Raise the need
A plant user raises a requisition. Reviewers add remarks, then approve, reject or send it back before anyone buys.
Step 2 Buy
Buyers send quotation requests if needed and raise a PO against approved lines. Each approved line carries a promised quantity and due date.
Procurement in detailStep 3 Receive & inspect
A GRN is posted against the PO line; short, excess or late receipts wait for a manager. QA records accepted and rejected quantity for each lot.
Incoming quality in detailStep 4 Stock
Only accepted quantity posts to inventory, by batch and bin, ready to trace from its batch number.
Inventory in detailStep 5 Produce
Production orders will be checked against usable stock, lots at QA and quantity still due, then material issued by batch.
What production will add
Real factory questions
“Production needs 500 kg. Do we have it?”
A stock balance alone can't answer that. Some material is usable, some is still waiting at QA, and some is on a purchase order that hasn't arrived. mosaicOne keeps each of those as a separate record, so the answer doesn't depend on who you ask.
mosaicOne already keeps all three figures. Checking them together against a production order is part of the production module we are building next.
Material position · sample dataMS Round Bar 20mm
MAT-MSR20Production needs500 kg
| Quantity | Comes from | Qty | Usable now? |
|---|---|---|---|
| Available in stores Batches B-24077, B-24012 | Inventory balance · status Available | 310 kg | Yes |
| Received, waiting for QA GRN-000064 · batch B-24103 | Quality queue · Awaiting inspection | 150 kg | Not yet |
| Open on purchase order PO-000095 · due 14 Oct | PO receipt tracking · Pending | 400 kg | Not yet |
- Usable from stock today
- 310 kg
- Still to cover
- 190 kg
- If GRN-000064 clears QA
- 40 kg left to cover
- Next receipt
- 400 kg · due 14 Oct
Other questions purchase, stores and quality get every week
Where is this material right now?
- Supplier, then
- PO, then
- Receipt, then
- QA, then
- Stock
Every lot carries its purchase order, goods receipt and quality result, so its current stage is on the record — not in someone’s head.
How receiving worksHow much of this PO is still to come?
- Ordered 1,000, then
- Received 600, then
- Accepted 560, then
- Pending 440
Each purchase order line shows ordered, received, pending, accepted and rejected quantity, updated as goods receipts and inspections are posted. Pending is what the supplier has not yet delivered; rejected quantity is shown separately.
How procurement tracks orders
Traceability
When a batch has a problem, don’t search through registers.
Find the material lot and trace it back to its supplier, purchase order, goods receipt, quality result and inventory record. The links are created as the material moves, so there is nothing to rebuild when a customer or supplier asks.
See how batch traceability worksB-24091Sample data- —SupplierSteelWorks LtdSupplier master record
- 28 SepPurchase orderPO-000092Approved · 1,000 kg MS Sheet 2mm due 04 Oct
- 04 OctGoods receiptGRN-000061600 kg received as batch B-24091
- 05 OctQualityQA-000058560 kg accepted · 40 kg rejected
- 05 OctInventoryRM Store · A-03-2560 kg available
- 05 OctStock movementRECEIPT+560 kg against QA-000058
Lot labels
Physical material, connected to its digital record.
A label on the bag, coil or pallet points back to its record in mosaicOne — material, batch, GRN, quality result, supplier and purchase order.
- Download a QR code or barcode for any lot in stock
- Print as many labels as you need on A4 sticker sheets
- Scan the QR with a phone to open the lot’s details; sign in to see live stock and the full trace
Getting started
Start using the platform within 2 weeks or get the first month completely free.
mosaicOne team will work with you to set up the platform and get you started.
Set up masters
Suppliers, materials, plants, warehouses, bins and company details.
Requisitions and POs
Move requests and approvals off chat and Excel first.
Receiving and QA
Record GRNs against deliveries and inspect every lot.
Stock, labels and trace
Label lots and trace any batch from its number.
Set up with you, not handed over
- We set up your masters with you and train each department on its screens over Google Meet.
- Your books stay in Tally. mosaicOne runs the material flow around them.
- Runs in the browser. Nothing to install at the plant.
Plans Starting for ₹3,000 per month only
- 7 days free access
- No credit card required
Live today
Know what arrived, what passed and what is usable.
- Know what material is actually usable for production
- See what is still waiting at QA, on hold or rejected
- Know how much of every purchase order is still to come
- Get the status without calling three departments
- ProcurementRequisitions, approvals, RFQ emails and GST-aware purchase orders
- Receiving & GRNDeliveries checked against the PO; short, excess and late receipts approved
- QualityIncoming inspection with accepted and rejected quantity
- InventoryUsable stock by material, batch, warehouse and bin
- Traceability & lot labelsBatch trace to supplier and PO; QR and barcode labels
- Building nextProductionProduction orders, BOM, availability checks and material issue
See everything mosaicOne covers in manufacturing How it works for Indian MSMEs
Questions
Frequently asked questions
11 answers from the mosaicOne team
Still have a question?
Connect with us now!
What is mosaicOne?
mosaicOne is manufacturing operations software for growing Indian factories. It connects purchase requisitions, approvals, purchase orders, goods receipts (GRN), incoming quality inspection, inventory and batch traceability, so the record of each material lot stays connected from requirement to usable stock. Production is being built next on the same records.
How long does it take to get started?
You do not switch everything on in one day. Most factories start with suppliers, materials and locations, then move requisitions and purchase orders off chat and Excel, then add receiving, quality and stock. The team sets up each step with you and trains each department on its screens over Google Meet.
Can we try mosaicOne before paying?
Yes. Every factory gets 7 days of free access. Tell us about your plant, we set up your account, and you use it with your own suppliers and materials. The team trains your people on Google Meet and is available there for any questions.
Do we have to stop using Tally?
No. Your books stay in Tally or your accounting software. mosaicOne runs the material flow around them: requisitions, orders, receipts, quality and stock. Tally integration is on the roadmap.
How is mosaicOne priced?
Plans Starting for ₹3,000 per month only. 7 days free access. No credit card required. Message the team on WhatsApp for a quote for your plant.
Who is mosaicOne built for?
Manufacturing companies in India, especially MSMEs and growing factories, where purchase, stores, receiving, quality and management teams coordinate through Excel sheets, WhatsApp messages and paper registers — tools that worked when the plant was smaller but become fragmented as it grows.
How is mosaicOne different from a generic ERP?
mosaicOne is manufacturing-first and built around how material moves through a factory, not around accounting. Each record is created from the one before it — requisition, purchase order, goods receipt, quality result, stock — so the trail stays connected. People often call this category a manufacturing ERP; mosaicOne focuses on the operational side — material, quality and stores — and works alongside your accounting software, with Tally integration on the roadmap.
Which manufacturing processes does mosaicOne connect today?
Material requirement (purchase requisition), review and approval, quotation requests, purchase orders with a promised quantity and due date per line, goods receipt against the purchase order, incoming quality inspection, quality-cleared inventory by batch, warehouse and bin, printable lot labels and batch traceability.
Does mosaicOne support production planning?
Production is the next layer being built: production orders, bill of materials, material availability checks and material issue to production, with planning to follow. The records it builds on — usable stock, lots waiting for QA and quantity still due on approved purchase orders — are already kept in mosaicOne today.
Does mosaicOne support batch and lot traceability?
Yes. Every lot received through a GRN carries its batch number through quality inspection into stock. From a batch number, or by scanning its Code 128 barcode label, a user can see the supplier, purchase order, GRN, QA result, storage location and stock movements for that lot. Scanning the QR label with a phone opens the lot’s page.
How do I get started with mosaicOne?
Request 7 days of free access, or message the team on WhatsApp at +91 86981 05281. We set up your account and train your team on Google Meet, using your current purchase or inventory process — an Excel sheet, a register or another system — as the starting point.
Bring your current process
Already running your factory on Excel, registers or another system?
Try mosaicOne free for 7 days with your own suppliers and materials. Plans start at ₹3,000 per month after that.