When does received material become stock in mosaicOne?
Only after quality inspection. A goods receipt records what arrived; the accepted quantity from QA is posted to inventory. Rejected quantity never becomes usable stock.
Receiving & inventory · Available today
Inventory management for manufacturing, lot by lot
Receive material against purchase order delivery schedules, record GRNs with batch numbers, and hold stock by material, batch, warehouse, bin and status — with every lot traceable back to its supplier, PO, GRN and quality result.
In short
How does mosaicOne manage raw material inventory?
In mosaicOne, inventory is created from quality-accepted receipts. The receiving team posts a goods receipt (GRN) against an open delivery batch on an approved purchase order. After quality inspection, the accepted quantity is posted to stock under its batch number, warehouse and location. Balances are shown by material, batch and status, and every lot can be labelled and traced.
From the receiving dock to traceable stock
Open delivery batch
The approved PO says what is expected, how much and when.
Goods receipt (GRN)
Receiving records the quantity and supplier batch number that arrived.
Mismatch check
Over, short and overdue receipts wait for a manager decision.
Quality inspection
Cleared receipts move to QA; nothing is usable yet.
Stock posting
Accepted quantity becomes stock by batch, warehouse and bin.
Label and trace
Print QR or barcode labels; trace the lot from any batch number.
Receiving
Receive against what was actually ordered
Goods receipts are created from approved or partially received purchase orders and posted against a specific delivery batch. mosaicOne compares what arrived with what was promised. If the receipt is over, short or overdue, it waits for an approver to accept or reject it before it can move to quality.
Each receipt updates the PO to partially or fully received, so purchase can see open quantities without asking stores.
Stock visibility
Stock that tells you whether it can be used
A single stock figure hides what matters on the shop floor. mosaicOne keeps balances by material and batch, with a status for each quantity — available, reserved, rejected, damaged or consumed — and the warehouse and bin location recorded at receipt. Material still waiting for inspection stays in QA pending, not in usable stock.
The plant snapshot shows live counts of pending receipts, pending QA, rejected lots and on-hand quantity, so the day starts with the work that needs attention.
Lot labels
QR and barcode labels for the physical lot
Every lot can be printed as a QR code or a Code 128 barcode on A4 sticker sheets — for example 20 medium QR labels or 30 medium barcode labels per page — and stuck on the bag, coil, drum or pallet.
Scanning the QR code with a phone opens the lot’s page: material, batch, GRN, receipt date, QA number and date, received quantity, supplier and purchase order. Live quantity and the full trace require signing in to mosaicOne.
Traceability
Trace any batch without rebuilding its history
Search or scan a batch number to see its chain: supplier, purchase order, delivery batch, goods receipt, QA result, storage location and every stock movement recorded for that lot.
| Step | Record | Detail |
|---|---|---|
| Supplier | SteelWorks Ltd | Supplier master record |
| Purchase order | PO-000092 | Approved · 1,000 kg MS Sheet 2mm |
| Delivery batch | Batch 1 | 600 kg promised for 04 Oct |
| Goods receipt | GRN-000061 | 600 kg received as batch B-24091 |
| Quality | QA-000058 | 560 kg accepted · 40 kg rejected |
| Inventory | RM Store · A-03-2 | 560 kg available |
Scope
Inventory capabilities
Available today
- GRN against open delivery batches
- Batch number capture at receipt
- Over, short and overdue mismatch approval
- Quality-gated stock posting
- Balances by material, batch, warehouse and bin
- Stock statuses: available, reserved, rejected, damaged, consumed
- QR code and Code 128 lot labels on A4 sticker sheets
- Batch trace from supplier and PO to stock
- Stock movement history per lot
- Plants, warehouses and bin location masters
On the roadmap
- Material issue to production
- Serial number tracking
- Work-in-progress and finished goods batch tracking
- Forward traceability to dispatch
- Inventory analytics
Keep exploring
Connected parts of the flow
Questions
Inventory: frequently asked questions
How are short, excess or late deliveries handled?
Goods receipts are posted against delivery batches created when the purchase order is approved. If a receipt is over, short or overdue compared with the batch, it waits for a manager to approve or reject it before it can move to quality.
Can I print labels for inventory lots?
Yes. Each lot can be printed as a QR code or Code 128 barcode label on A4 sticker sheets and attached to the physical material.
Can stock be tracked by location?
Yes. Plants, warehouses and bin locations are configured as masters, and inventory balances carry the warehouse and location recorded at receipt.
Bring one of your batch numbers