Incoming quality · Available today
Incoming quality inspection: material received is not necessarily material available
Inspect each received lot before it can be used. Record passed, failed, hold or partial acceptance with accepted and rejected quantities — and only the accepted quantity becomes usable inventory, linked to its GRN, purchase order and supplier.
In short
What quality management does mosaicOne support?
mosaicOne supports incoming material inspection today, as part of the procurement-to-stock flow rather than as a separate application. After a goods receipt clears receiving checks, the quality team inspects each GRN line and records the outcome — passed, failed, hold or partially accepted — with accepted and rejected quantities. Accepted quantity is posted to inventory; rejected quantity never becomes stock. In-process and final inspection are on the roadmap.
From received material to released stock
GRN cleared
A clean receipt, or an approved mismatch, is waiting for QA.
Inspect the lot
QA inspects each GRN line against the batch received.
Record the outcome
Passed, failed, hold or partially accepted.
Split the quantity
Accepted and rejected quantities are recorded separately.
Release to stock
Only the accepted quantity is posted to inventory.
Stay traceable
The QA result stays linked to the GRN, PO and supplier.
Why it matters
What quality, stores and production can know
- Which received lots are still waiting for inspection
- Which lots are on hold, and are therefore not usable yet
- How much of each lot was accepted and how much was rejected
- That stock figures only include material quality has released
- Which supplier and purchase order a rejected lot came from
Why it matters
Received, QA pending, accepted, rejected, usable
When receiving and quality are tracked separately, material sitting at the gate looks available to production before quality has released it. Rejected quantity lingers in stock sheets, and the difference between “arrived” and “usable” lives only in someone’s head.
In mosaicOne, stock is posted from the quality result rather than from the receipt. Each state is kept apart:
| State | What it means | Usable stock? |
|---|---|---|
| Received | A GRN has been posted; the material is at the factory | No |
| QA pending | Waiting in the quality queue for inspection | No |
| On hold | A decision is pending, e.g. awaiting a test report; the lot can be inspected again | No |
| Accepted | Passed, or the accepted part of a partially accepted lot | Yes — posted to inventory |
| Rejected | Failed, or the rejected part of a lot; recorded on the GRN, PO and QA | No |
Inspection outcomes
Four outcomes, two quantities
Each inspected lot gets one outcome. Accepted and rejected quantities are recorded so a partial lot does not have to be treated as all-or-nothing.
| Outcome | When it is used | Effect on stock |
|---|---|---|
| Passed | The lot meets specification | Full accepted quantity is posted to inventory |
| Partially accepted | Part of the lot meets specification | Accepted quantity is posted; rejected quantity is recorded |
| Hold | A decision is pending, e.g. awaiting a test report | Stays in the inspection queue; not released until re-inspected |
| Failed | The lot does not meet specification | Nothing is posted as usable stock; the rejection is recorded |
Supplier traceability
Quality records linked to the supplier, PO and GRN
Every QA result is attached to a GRN line, which is attached to a purchase order and a supplier. When a supplier asks which delivery was rejected and why, the answer is one lookup instead of a search through registers.
Rejected quantity also flows back to the purchase order line, and the plant snapshot counts rejected lots, so purchase and management see them the same day.
Ownership and what comes next
Inspection owned by quality — and the gate production will rely on
Only users given write access to quality can record inspection results. Receiving records what arrived; quality decides what is usable. Keeping those steps separate is what makes the stock figure trustworthy.
Because stock is only created from accepted quantity, the inventory production will draw from already excludes material that is unchecked, on hold or rejected. When the production module arrives, its availability checks start from stock quality has released.
Scope
Quality capabilities
Available today
- Inspection of GRN lines after receipt clearance
- Passed, failed, hold and partially accepted outcomes
- Separate accepted and rejected quantities
- Lots on hold can be re-inspected and released
- Accepted quantity posted to inventory automatically
- Rejected quantity recorded on the GRN, PO and QA records
- Trace from QA result to GRN, PO and supplier
On the roadmap
- In-process quality inspection
- Final quality inspection
- Inspection templates and quality parameters
- Non-conformance reports (NCR) and CAPA
- Supplier quality tracking
Keep exploring
Connected parts of the flow
Questions
Quality: frequently asked questions
4 answers from the mosaicOne team
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What inspection outcomes does mosaicOne support?
Each inspected lot can be passed, failed, put on hold or partially accepted, with the accepted and rejected quantities recorded separately.
Does quality inspection affect inventory?
Yes. Inventory is posted from the accepted quantity in the QA result, not at the moment material reaches the dock. Material waiting for inspection stays visible as QA pending until quality releases it.
Can a quality result be traced back to the supplier and purchase order?
Yes. Each QA result is linked to its GRN line, which is linked to the purchase order and supplier. The trace view shows that chain for any batch number.
Which inspection stages does mosaicOne cover?
Incoming material inspection, for every lot received. In-process inspection, final inspection, inspection templates, non-conformance reports and CAPA are on the roadmap.
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